Administrative
Project Coordinator / Administrative Assistant
Work Force
Contract, Mid-Senior Level
Remote: No
Company Description
Work Force is a leading recruitment and staffing company headquartered in Riyadh and managing operations across Saudi Arabia. We specialise in delivering talent-driven solutions, connecting ambitious professionals with dynamic opportunities, particularly in large-scale event operations, recruitment and staffing services. As a trusted partner in the Kingdom’s growing entertainment and events ecosystem, we are committed to developing local talent and fostering career-growth-oriented roles.
Job Description
As a Project Coordinator / Administrative Assistant, you’ll provide vital support to the BWG operations team managing administrative functions, documentation, and communications throughout the festival’s lifecycle. You will coordinate between internal departments, vendors, and on-site staff to maintain efficient and organized operations during one of Riyadh’s largest events.
Key Responsibilities:
Pre-show / Post-show
● Assist in coordinating overall project operations and functions with the Project Manager, Coordinator and Admin.
● Working with and maintaining vendor relationships
● Liaise with Project Manager, Coordinator, Admin, and Managers on all levels of operation
● Manage day to day in office functions (including but not limited to):
- Staff schedules
- Manage Float & Float reconciliation
- Radios
- Any office needs
- Vehicle distribution and managing keys
- Liaise with BWG, Venue, Operations, and all dept. for effective showday operations
● Help organize, pack up, and inventory all departmental supplies during load out
● Act as a representative for both BWG and client when interacting with patrons, sponsors, vendors, guests and staff
● Assist BWG team as necessary.
On-site
Coordinate administrative and operational activities alongside Project Managers and BWG staff.
Maintain vendor relationships and coordinate with multiple departments (Venue, Operations, Security, etc.).
Manage daily office needs such as staff schedules, float reconciliation, radios, vehicles, and keys.
Serve as an operational contact for patrons, sponsors, vendors, and staff.
Support packing, inventory, and office close-out post-event.
Job Qualifications
Must be 21 years or older.
Valid Saudi driver’s license.
Laptop and smartphone (WhatsApp enabled).
Proficient in Google Workspace (G Suite).
Fluent in Arabic and English.
- Excellent multitasking and communication skills with a strong sense of responsibility and discretion.
English 
العربية