Procurement Coordinator

Company Description

Job Description

Job Title : Procurement Coordinator 

As a procurement coordinator within a construction and operation company , your role will be to facilitate the procurement process , ensuring timely and efficient acquisition of goods , services , and equipment  required for constructions projects and ongoing operations .

You will work closely with projects managers , vendors and several departments to source , evaluate , negotiate and manage contracts with suppliers .

Main duties and responsibilities : Vendor Selection ,  Purchase order management , Contract administration , inventory control to support the company's construction and operational needs .

1. Procurement planning 

- Collaborate with the project manager and department heads to identify the procurement requirements for construction projects and ongoing operations 

- conduct market research to get potential suppliers and gather information on pricing , availability and quality of goods and services 

2 . Supplier selection and evaluation :

- Evaluate potential suppliers in terms of quality , cost reliability and compliance with company standards 

- Review supplier proposals and quotations to determine the most suitable vendors for each procurement requirement 

- Negotiate pricing , terms and conditions with suppliers to ensure better agreements while maintaining cost effectiveness .

3. Purchase order Management :

- Generate purchase orders accurately and timely in compliance with company rules & procedures 

- Collaborate with project managers and finance department to obtain necessary approvals and funding for purchases 

- Monitor purchase order status , track deliveries and resolve any issues or discrepancies 

- Coordinate with suppliers to ensure timely delivery of goods , resolving any shipment or quality issues 

4. Contract Administration :

- Manage contracts with suppliers and ensure compliance with contract terms , conditions and legal requirements 

- Monitor contract expiration dates , renewals , and amendments and maintain a centralized contract database 

- Address and resolve any contract disputes or issues in collaboration with legal and project teams 

5. Inventory Control :

- Establish and maintain an inventory system to track and control stock levels and construction materials , equipment supplies .

- Collaborate with warehouse staff to ensure accurate and efficient receipt , storage and distribution of materials 

- Conduct periodic inventory audits and reconciliations to ensure inventory accuracy and minimize stock shortages or excess.

6. Documentation and Reporting :

- Maintain accurate database of vendor information, purchase orders , contracts and related documents 

- Prepare regular reports on procurement activities , including spend analysis , cost savings , and vendor performance metrics 

- Provide data and analysis to support budgeting , forecasting and decision-making processes .

Job Qualifications

Bachelor Degree in business administration , supply chain management or related field 

Experience preferably  in Construction field